Office Administrator

• We are looking for a reliable and organized Office Administrator to support daily office operations. The ideal candidate should have good communication skills (Fluent English with Mandarin or Cantonese as 2nd language is MUST).

, attention to detail, and experience using Microsoft Office. Duties include answering emails, preparing documents, maintaining records, scheduling appointments, assisting with invoices and basic bookkeeping, ordering supplies, and providing general administrative support to management and staff. We will not provide any immigration sponsorship applicants must be a Canadian Citizen, Permanent Resident, or hold a valid and legal work permit.

Responsibilities:

• Maintain filing systems, records, and office documents.
• Prepare letters, reports, invoices, forms, and spreadsheets.
• Schedule meetings, appointments, and deliveries
• Order office supplies and maintain inventory.
• Assist with accounts payable, accounts receivable, and basic bookkeeping.
• Coordinate with vendors, contractors, and service providers.
• Handle mail, courier packages, and office correspondence.
• Support management and staff with administrative tasks.
• Maintain office cleanliness, organization, and general workflow.
• Update databases, contact lists, and company records.
• Ensure company policies and office procedures are followed.

Requirements:

• Previous administrative or office experience is required.
• Minimum 1 year of related experience is required.
• Good communication and organizational skills.
• Fluent English with Mandarin or Cantonese as 2nd language is Must
• Proficient with Microsoft SharePoint and Office, especially Word, Excel, and Outlook.
• Ability to multitask and prioritize work.
• Strong attention to detail
• Professional phone and email manner
• Basic accounting or bookkeeping knowledge is an asset.
• Ability to work independently and as part of a team.
• Applicants must have valid work authorization, permanent residency, or Canadian citizenship. #AES3#